UPDATE 5/2: On April 5 and April 10, The Lewisville Texan Journal submitted several open records requests for more information related to these mailers and the district’s tri-fold bond-related mailer. We received three rounds of documents on April 24, 28, and May 2 in response to our request. The documents from April 24 contained redactions, which LTJ objected to. Documents received on April 28 and May 2 were provided by the district in response to the objection. Lewisville ISD contends that they have responded in full compliance with the public information act and, despite the initial redactions, they have not nor will they ever attempt to hide information.
Because early voting ends Tuesday and the May 6 election is approaching, we wanted to share the documents received due to their relation to the election and our dedication to providing voters with as much information as possible.
Documents released April 24:
Documents released April 28:
Documents released May 2:
- LISD-Misc for Mailers
- LISD-Referendum Pamphlet
- Bond communication estimated budget
- LISD Awards Mailer
- LISD Bond Mailer-1
- LISD Fiscal Mailer
- LISD Web-Pop Up-Spanish
- LISD-Hebron Teacher Mailer
- LISD-Mailer Lewisville Teacher
Please note that the above estimated budget contains numbers which were projections. Amounts shown have not necessarily been spent. Actual final costs would be shown in invoices. The district was not able to find any responsive information to our requests for information about the lists used for mailing the mailers.
UPDATE 4/11: After clarifying with the district, the final number for the mailers is $57,054.25. The district only sent out two mailers featuring teachers, and the previously reported $9,866.22 for the mailer featuring a Flower Mound High School teacher was just an estimate, with the final number coming in at $7,169.51.
The Lewisville Texan Journal has filed an open records request for documents regarding the most recent, three-page mailer.
UPDATE: The final invoices are in. Everything that’s been reported so far costs a combined $66,920.47.
The mailer talking about the district’s awards, from design to delivery, cost $18,784.26. The mailer talking about the district’s track record of saving money cost $18,394.26. Mailers praising Hebron and Lewisville teachers, which seem to have been sent to different households, cost $12,706.22 and $7,169.51 respectively. It is uncertain whether or not these include the $9,866.22 reported earlier for the mailer featuring Flower Mound High School teacher Angie Greenlaw, and we have asked for clarification.
The district sent out another mailer last week, this one three pages long.
Original Story: Lewisville ISD told a citizen that they do not have purchase orders for the three informational mailers that were sent out from mid-February through mid-March.
The school district sent out three informational postcards to residents. A reader contacted The Lewisville Texan Journal concerned about how much the mailers cost and said she had asked the district on March 1 for clarification on who was responsible for them and how much they cost. Executive communications director Amanda Brim confirmed to the reader on March 8 that she was responsible and on March 9 that one of them, featuring Flower Mound High School English teacher Angie Greenlaw, had cost $9,866 to print, post and send.
The reader questioned the district further on March 20, asking for the purchase orders of the mailers, as well as who was involved in making decisions on them, how many more mailers are scheduled for the school year and how many mailers LISD had sent out in the past three years. Brim said some of those requests fell under public information law.
Yesterday, April 5, legal services coordinator Leah Wingerson said that after a thorough search of records, LISD has no documents responsive to the reader’s request. This would mean the district does not have documentation of the authorization for the purchase of mailers from less than two months ago, one of which cost almost $10,000.
Brim said the district did have documentation, but they were not the specific documents the reader asked for, and once the Public Information Act is invoked, government responses must be very specific to the request. Brim said the final invoice for the mailers had not come in yet, so the exact cost of the mailers is not final.
“Until all of the different pieces are done, I don’t know the exact cost,” she said. “We have a ballpark figure, but that’s not going to be down to the dollar the way that a final invoice would.”
The Lewisville Texan Journal had not previously been inclined to look into these mailers, but the apparent lack of documentation our reader discovered was a cause for concern. The Journal sent out two open records requests in light of this information, asking for purchase orders, bids and invoices from the vendors who produced the mailers, payment receipts to the mailers, the mailing list and the selection criteria for who received the mailers.